Location: Portland, Oregon
Position: Full time, exempt
Reports to: Executive Director
This position supports the overall goals and objectives of Basic Rights Oregon by providing administrative support to the Executive Director and management team and coordinating office logistics. The Executive Assistant will act as support staff to the Executive Director, manage shared resources like office technology and supplies, and will coordinate human resources systems. The Executive Assistant reports to the Executive Director and works closely with all staff to ensure smooth and efficient day-to-day organizational operations.
Basic Rights Oregon and its affiliated Basic Rights Education Fund are the state’s leading grassroots advocacy organization dedicated to ensuring that all lesbian, gay, bisexual and transgender Oregonians experience equality. Major program priorities include ending health care discrimination against transgender Oregonians, developing and highlighting the leadership of LGBT and allied people of color, and building public support for marriage equality. For more information, visit www.basicrights.org.
Executive Director/Management Team
- Manage the schedule of the executive director
- Schedule national travel; logistics, itinerary, booking
- Coordinate major donor meetings with development director
- Manage agendas for meetings (including management team, leadership teams, staff)
- Schedule board meetings; prepare board packets; board orientation coordination
- Assist with expense reports; credit card expense reports
Human Resources Support
- Maintain personnel files
- Track standard orientation process and training
- Manage annual review systems including scheduling; standard forms; 360 degree surveys
- Maintain updated systems procedures handbook
- Keep kitchen organized
- Manage schedule for conference and meeting rooms
- Manage schedule for laptops, projectors, cameras etc.
- Order office supplies
- Manage the staff meeting agenda
- Develop and maintain contacts for venues; vendors; designers; performers etc
- Administrative responsibilities including, but not limited to: maintain communication with vendors, volunteers, donors, media and community leaders regarding day-to-day business via phone, email and written correspondence.
The Executive Assistant will excel in relationship-building, have strong attention to detail, and commitment to racial justice, trans justice, and youth inclusion. Qualifications include:
- 3-4 years nonprofit fundraising and/or administrative experience
- Commitment to building a multi-racial team; experience working in multi-racial environments
- Demonstrated ability to problem-solve and work as part of a fast-paced team; and to prioritize and manage a variety of projects simultaneously
- Strong writing and editing skills
- Attention to detail and ability to meet deadlines
- Strong verbal communication skills
- Past experience working with and maintaining confidentiality of major donors, elected officials and other organizational stakeholders
- Past experience in human resources preferred
- High level of computer literacy required – managing spreadsheets, tracking data and interfacing with Web 2.0 tools
- Ability to self-motivate, self-direct, and manage multiple projects simultaneously, as well as a commitment to teamwork and a sense of humor
Compensation: Competitive salary; comprehensive medical, optical, dental benefits; 15 days paid leave
To apply: Submit resume, cover letter and the names of three references to firstname.lastname@example.org. Interviews conducted on a rolling basis, priority will be given to applications received by March 15, 2013. Position open until filled.